Statuses
Define each stage's own statuses and mark which are initial, on hold, blocked, or exit-ready.
Not startedIn reviewBlockedExit ready
DPOProduct governance for holdings
Design the flow. Govern every product through it.
DPO Project Management lets holdings build their own product flows — stages, statuses, gates, and tools — as many as they need. Put each product on the right flow and it only advances on evidence.
- Unlimited custom flows
- Enforced stage gates
- Full audit trail
Flow Maker
Partner onboarding
- 1Apply
- 2Vetting
- 3Sign
- 4Build
- 5Live
Stage 2 · Vetting
Statuses
Not startedIn reviewOn holdBlockedExit ready
Stage tools
Intake formEvaluation scoresTechnical checklistStage gate
Advance rule Status-based · Exit readyGuide 10 days
How it works
Your process, not ours.
Every holding runs products differently. DPO gives you the building blocks to model how you work — then enforces it, product by product.
- 01
Design your flows
Model every process your holding runs — export, onboarding, launch, anything — as its own flow.
- Stages, statuses & transitions
- Gates and advance rules
- Versioned, published, archived
- 02
Build forms, assign products
Collect exactly the data each flow needs, then put every product on the flow that fits it.
- Form Maker with 14 field types
- Public intake links
- One flow per product, many flows per holding
- 03
Run and govern
Teams work inside each stage. Products only advance when the stage's rule is satisfied.
- Tasks, meetings & evidence
- Delay reasons and escalations
- Full audit trail
Flows
One platform. As many flows as your portfolio needs.
Start from the built-in export-readiness template or build your own from scratch. Each product runs on the flow that fits it — and every flow is versioned, so changes never break work in progress.
Take supplier products from intake to foreign demo, transfer, and support.
- 1~14d
Intake & Worthiness
- Intake form
- Evaluation scores
- Worthiness decision
Decision recorded
- 2~30d
Maturity
- Maturity workspace
Target version approved
- 3~60d
Preparation
- Workstreams
- Marketing BOM
- Clean audit
Workstreams + Foreign Demo Ready
- 4~21d
Demo
- Demo sessions
Customer interest
- 5~30d
Transfer
- Deliveries / UAT
Delivery completed
- 6Open
Support
- Support tickets
- Escalate
Support closed
Inside a stage
Four building blocks. Endless combinations.
Every stage in every flow is configured from the same parts — no code, no tickets to the vendor.
Transitions
Decide who can move a stage between statuses — holding, supplier, leadership, or anyone — and when a reason is required.
DPOVCL1AnyReason required
Stage tools
Snap built-in engines onto any stage: forms, scoring, checklists, workstreams, demos, deliveries, tickets.
Intake formTechnical checklistDemo sessions
Advance rules
Choose what unlocks the next stage — a simple exit-ready status, or a built-in gate like a recorded decision or completed delivery.
Status-basedDecision recordedDelivery completed
20 built-in stage tools
Stage statusPlanned exit / timingStage gate (advance / revert)FormProduct evaluation scoresWorthiness decisionReason pointingMaturity workspaceWorkstreams / substagesMarketing BOMClean audit checklistTechnical checklistForeign Demo Ready gateRebranding brand bookLocalizationDemo sessionsTransfer deliveries / UATSupport ticketsEscalateEvaluation report
The platform
Everything a product needs to move — in one system of record.
DPO doesn't replace your Git, CI, or issue tracker. It sits above them, holding the process, the evidence, and the accountability.
Product 360
A single command center per product — whatever flow it's on: versions, tasks, commitments, documents, journey timing, meetings, and audit, one tab away.
OverviewVersionsTasksDocumentsJourneyMeetingsFollow-upsAudit
Harbor CRM
Export readiness
3/6
Kite Payments
Partner onboarding
2/5
Pulse Analytics
Internal launch
3/5
Solar System portfolio
The holding at the center, organizations in orbit, products by stage. Overdue work glows red.
Tasks with accountability
Submit for review, approve or request revision, sync to Jira. Finishing late? A delay reason is required.
To doIn progressReviewDone
Form Maker
Build intake and product forms with sections, required fields, and completion tracking — then share them by public link.
Rich textSelectRatingRepeaterChecklistAttachments+ more
Attention & escalation
Overdue tasks, pending reviews, and critical risks surface automatically — and escalate by email without spamming.
Task overdue · Harbor CRM
Approval pending · Kite Payments
Stage exit ready · Pulse
Meetings & decisions
Minutes, decisions, and action items linked to the products they affect.
Evidence, not attachments
Documents attach to products, stages, and tasks — so every gate has proof behind it.
KPIs, commitments & scorecards
Track commitments, score VCs, and keep a risk register next to the work itself.
∞
flows per holding — one for every process
20
built-in tools you can attach to any stage
14
field types in the Form Maker
7
advance rules, from status-based to delivery gates
Built for the whole chain
The holding and its suppliers, on shared flows — each seeing only what they should.
Holding leadership
Portfolio control, gate approvals, and overrides when the business needs them.
- DPO Admin
- DPO Manager
- Holding Manager
- Executive Viewer
Process owners
Review, approve, and own the stage-specific decisions and workstreams.
- Technical Lead
- Marketing Lead
- Transfer Manager
- Compliance Reviewer
Creative execution
Produce the assets each stage calls for — tracked, reviewed, delivered.
- Designer
- Copywriter / Localization
- Video Editor
Supplier organizations
Own their products, submit to the holding, and execute tasks — only on their own data.
- VC Admin
- Product Manager
- Technical Lead
- Support Contact
Integrations
Plugs into the tools your teams already use.
Jira
Link, create, and sync issues from governance tasks.
GitLab
Pin version baselines to repository references.
SMTP delivery for assignments, due dates, and escalations.
S3 / MinIO
Documents and marketing assets in object storage.
MCP agents
Let AI agents file intakes and work tasks over a hosted MCP endpoint.
AI assistants
Bring your own provider keys for drafting and summaries.
Security & control
Governance you can defend in an audit.
Short-lived tokens with rotating refresh cookies, permissions enforced in the API and the database, and a record of who changed what — and why.
Self-host with Docker, or run as a multi-tenant SaaS.
Isolated holding workspaces
Each holding runs in its own tenant with its own members, products, and settings.
Row-level security
PostgreSQL RLS scopes every query to the right VC — even if an API filter is missed.
Role-based access
Permissions are the union of assigned roles. Gate overrides stay with leadership.
Audit, retention, backups
Sensitive actions are logged, retention is policy-driven, and backups run on schedule.
Design your first flow today.
Create a holding workspace, start from the built-in template or a blank flow, and put your first product on it.